From 7th January 2019, all volunteers must complete their Vetting Application online print the form, tick the declaration box, sign and date the form and present it to the Area/County Children’s Officer or Secretary for validation and then post it to Community Games Head Office.
Please read our guidelines below and then go to www.communitygames.info/vetting to fill in your application
Please read our guidelines below and then go to www.communitygames.info/vetting to fill in your application
Completing your Garda Vetting Application with Community Games - Guidelines
Enter your email address and then click on REQUEST ACCESS CODE. We recommend using a personal email as work emails can sometimes block emails. This is also the email address used to email you throughout the process. There have been some technical issues with iCloud emails so we recommend that you do not use an iCloud email address.
Applicants under 18 must enter their Parent/Guardian email address to request an access code. When completing the form they must also enter their Parent/Guardian mobile number and attach a signed and completed Parent/Guardian Consent Form (made available when printing application).
An access code will be sent to the email address entered, follow the instructions on this email to gain access to the online system to complete the application form.
After all mandatory fields have been completed print the form ensuring all information is correct. If there are any anomalies or blank fields they must be corrected, signed & dated by the applicant. The applicant must tick the declaration box, sign and date the form and present the application form to the Area / County Secretary or Children's Officer for validation.
If you do not have an email address you can set one up for free using many cloud based email clients - such as gmail, outlook, yahoo.
TECHNICAL RESTRICTIONS ON VOLUNTEER REGISTRATION SYSTEM:
Applicants under 18 must enter their Parent/Guardian email address to request an access code. When completing the form they must also enter their Parent/Guardian mobile number and attach a signed and completed Parent/Guardian Consent Form (made available when printing application).
An access code will be sent to the email address entered, follow the instructions on this email to gain access to the online system to complete the application form.
After all mandatory fields have been completed print the form ensuring all information is correct. If there are any anomalies or blank fields they must be corrected, signed & dated by the applicant. The applicant must tick the declaration box, sign and date the form and present the application form to the Area / County Secretary or Children's Officer for validation.
If you do not have an email address you can set one up for free using many cloud based email clients - such as gmail, outlook, yahoo.
TECHNICAL RESTRICTIONS ON VOLUNTEER REGISTRATION SYSTEM:
- If you are not using the calendar box to choose date of birth, please enter your DOB in this format: yyyy-mm-dd - ie: 1969-11-03 - (this would be the 3rd November 1969)
- Please do not use an apostrophe in your surname - ie: O'Brien should be written as O Brien
In the presence of the volunteer the Area / County Secretary or Children's Officer signs and dates Section 2 of the form AND the photocopied identification documents used to validate the application. NB: Applicants cannot verify your own identity.
The identification documents provided to verify your identity must:
The applicant must sign a Code of Conduct for the Area/County to retain. (this is not sent to Community Games Head Office)
The identification documents provided to verify your identity must:
- Be clear and legible copies
- Equal 100 points or more
- Include a Photo of the applicant, confirm their Name, DOB, Current Address and be valid documents (Not Expired)
- Be signed and dated by the person who verified the applicant’s identity in Section 2
- These documents must then be attached to the application form before posting into HQ
The applicant must sign a Code of Conduct for the Area/County to retain. (this is not sent to Community Games Head Office)
Once received by HQ the information will be entered onto the Garda Vetting Portal for the vetting process to commence.
The applicant will receive an email from the Garda Vetting Bureau with a link to complete the next stage of the process (entering addresses) . This link is valid for 30 days only, so it is important that you check your email daily including your spam/ junk mail folders.
It is at this stage that the vetting process can be delayed - as the next stage of the process cannot be completed until this stage is completed by the applicant.
Once the applicant enters their addresses they will recieve an email from the Garda Vetting Bureau informing them that their applicaion is awaiting review by Community Games. The Community Games Liasion Officer will review the application
The applicant will receive an email from the Garda Vetting Bureau with a link to complete the next stage of the process (entering addresses) . This link is valid for 30 days only, so it is important that you check your email daily including your spam/ junk mail folders.
It is at this stage that the vetting process can be delayed - as the next stage of the process cannot be completed until this stage is completed by the applicant.
Once the applicant enters their addresses they will recieve an email from the Garda Vetting Bureau informing them that their applicaion is awaiting review by Community Games. The Community Games Liasion Officer will review the application
- They will submit the application to the Garda Vetting Bureau if all is in order.
- They will cancel the application if there is an error and resend to the appliciant to re-enter their addresses again.
- The Community Games Liasion Officer will review the disclosuer and once the disclosuer meets Community Games criteria the appliciant will recieve an email from the Community Games online vetting system informing them, that following processing with the National Vetting Bureau your vetting application has been accepted and requesting that you present this letter to the relevant person in your Area/County to continue the recruitment process.
❑ The Applicant and the Area/County Secretary or Children’s officer has checked
❑ Identification documents must
❑ The Area/County retains the applicants signed Code of Conduct. (this is not sent to Community Games Head Office)
Once all of the above has been checked the applicant can post the application form and their identification documents to:
Liaison Person
Community Games
20 Inish Carraig House
Golden Island
Athlone
Co.Westmeath
N37 KH56
To comply with GDPR regulations we recommend that the Area or County should not retain any part of the application form.
- All fields on the application form have been completed correctly, (any anomalies or blank fields must be corrected signed & dated by the applicant only). If the applicant is under 18 a completed Parent/Guardian Consent Form must be attached and the email and mobile number on the form are that of the Parent/Guardian’s
- Applicant has ticked the declaration box
- Applicant has signed the form
- Applicant has dated the form
- Section 2 has been completed by the Area/County Secretary or Children’s officer (the applicant cannot verify their own identity)
- All identification documents used to validate the application form have been signed and dated by the Area/County Secretary or Children’s officer who signed Section 2
- Identification documents are valid and include a photo of the applicant. If a ultility bill is used as a form of identity these must be within the last 6 months. Accepted utility bills are Electric, Gas, Broadband, TV subscriptions, TV Licence and Landline phone bills (mobile phone bills are NOT excepted) .
❑ Identification documents must
- Be clear and legible copies
- Equal 100 points or more
- Include a Photo of the applicant, confirm their Name, DOB and their Current Address and be valid documents (Not Expired). It is not mandatory to verify Current Address of applicants under 18.
- Be signed and dated by the Area/County Secretary or Children’s Officer who signed Section 2
❑ The Area/County retains the applicants signed Code of Conduct. (this is not sent to Community Games Head Office)
Once all of the above has been checked the applicant can post the application form and their identification documents to:
Liaison Person
Community Games
20 Inish Carraig House
Golden Island
Athlone
Co.Westmeath
N37 KH56
To comply with GDPR regulations we recommend that the Area or County should not retain any part of the application form.
