From 7th January 2019, all volunteers must complete their Vetting application online, print the form and present to the Area/County Children’s Officer or Secretary and once signed and completed in full be posted as normal to HQ.
Please read our guidelines below and then go to www.communitygames.info/vetting to fill in your application
Please read our guidelines below and then go to www.communitygames.info/vetting to fill in your application
Completing your Garda Vetting Application with Community Games - Guidelines
Enter your email address and then click on REQUEST ACCESS CODE. We recommend using a personal email as work emails can sometimes block emails. This is also the email address that the Garda Vetting Bureau will be using throughout the process. There have been some technical issues with iCloud emails so we recommend that you do not use an iCloud email address.
Applicants under 18 must enter their Parent/Guardian email address to request an access code. When completing the form they must also enter their Parent/Guardian mobile number and attach a signed and completed Parent/Guardian Consent Form (made available when printing application).
If you do not have an email address you can set one up for free using many cloud based email clients - such as gmail, outlook, yahoo.
An access code will be sent to the email address entered, follow the instructions on this email to gain access to the online system to complete the application form.
After all mandatory fields have been completed you must print the form as instructed and tick the declaration box and sign and date the form.
TECHNICAL RESTRICTIONS ON VOLUNTEER REGISTRATION SYSTEM:
Applicants under 18 must enter their Parent/Guardian email address to request an access code. When completing the form they must also enter their Parent/Guardian mobile number and attach a signed and completed Parent/Guardian Consent Form (made available when printing application).
If you do not have an email address you can set one up for free using many cloud based email clients - such as gmail, outlook, yahoo.
An access code will be sent to the email address entered, follow the instructions on this email to gain access to the online system to complete the application form.
After all mandatory fields have been completed you must print the form as instructed and tick the declaration box and sign and date the form.
TECHNICAL RESTRICTIONS ON VOLUNTEER REGISTRATION SYSTEM:
- If you are not using the calendar box to choose date of birth, please enter your DOB in this format: yyyy-mm-dd - ie: 1969-11-03 - (this would be the 3rd November 1969)
- Please do not use an apostrophe in your surname - ie: O'Brien should be written as O Brien
- Ensure all fields have been entered correctly especially your DOB and the Area you want to volunteer for before clicking submit and printing the form.
The Area / County Secretary or Children's Officer signs and dates Section 2 of the form AND the photocopied identification documents in the presence of the volunteer. NB: You cannot verify your own identity
The identification documents must:
The identification documents must:
- Be clear copies
- Equal 100 points or more (see form for Under 18 Volunteers)
- Include a photo of the applicant, confirm their DOB and their current address
- Be signed and dated by the person who verified the applicant’s identity on Section 2
Once received by Community Games the information will be entered onto the Garda Vetting Portal for the vetting process to commence. You will receive an email from the Garda Vetting Bureau with a link to complete the next stage of the process. This link is valid for 30 days only, so it is important that you check your email daily including your spam/ junk mail folders.
It is at this stage that the vetting process can be delayed - as the next stage of the process cannot be completed until this stage is completed by the applicant.
From the time we receive the application form from the applicant the process can be completed within 3/5 working days if the above guidelines are followed.
It is at this stage that the vetting process can be delayed - as the next stage of the process cannot be completed until this stage is completed by the applicant.
From the time we receive the application form from the applicant the process can be completed within 3/5 working days if the above guidelines are followed.
❑ The Applicant and the Area/County Secretary or Children’s officer has checked
❑ Identification documents must
❑ The Area/County retains the applicants signed Code of Conduct. (this is not sent to Community Games Head Office)
Once all of the above has been checked the applicant can post the application form and their identification documents to:
Liaison Person
Community Games
20 Inish Carraig House
Golden Island
Athlone
Co.Westmeath
N37 KH56
To comply with GDPR regulations we recommend that the Area or County should not retain any part of the application form.
- All fields on the application form have been completed correctly. If the applicant is under 18 a completed Parent/Guardian Consent Form is attached and the email and mobile number on the form are that of the Parent/Guardian’s (any anomalies or blank fields must be corrected signed & dated by the applicant only)
- Applicant has ticked the declaration box
- Applicant has signed the form
- Applicant has dated the form
- Section 2 has been completed by the Area/County Secretary or Children’s officer (the applicant cannot verify their own identity)
- All identification documents have been signed and dated by the Area/County Secretary or Children’s officer who signed Section 2 and have been used to verify the applicants Name, DOB and Current Address (it is not mandatory to verify Current Address of applicants under 18)
- Identification documents are valid and include a photo of the applicant. If a ultility bill is used as a form of identity these must be within the last 6 months. Accepted utility bills are Electric, Gas, Broadband, TV subscriptions, TV Licence and Landline phone bills (mobile phone bills are NOT excepted) .
❑ Identification documents must
- Be clear and legible copies
- Equal 100 points or more
- Include a Photo of the applicant, confirm their Name, DOB and their Current Address and be valid documents(Not Expired)
- Be signed and dated by the Area/County Secretary or Children’s Officer
❑ The Area/County retains the applicants signed Code of Conduct. (this is not sent to Community Games Head Office)
Once all of the above has been checked the applicant can post the application form and their identification documents to:
Liaison Person
Community Games
20 Inish Carraig House
Golden Island
Athlone
Co.Westmeath
N37 KH56
To comply with GDPR regulations we recommend that the Area or County should not retain any part of the application form.
