Covid Guidelines on Returning to Volunteering
As the Country is currently under level 5 restrictions it’s really important to remember that during this period people are asked to stay at home, except to travel for work, education or other essential purposes. Only Professional, elite sports, horse racing, greyhound racing and approved equestrian events activity continues to be permitted behind closed doors. At all stages we need to continue to adhere to Public Health advice as we move forward.
Covid-19 - How the virus is transmitted
- Being in direct contact or close contact with an infected person
- Exposure to respiratory droplets from someone who has Covid-19
- Touching surfaces that are contaminated from respiratory droplets from someone who has Covid-19 and then touching your own mouth, nose, or eyes
Covid-19 - Symptoms:
Covid-19 - How to protect yourself and others:
- Wash your hands properly and often
- Practice social distancing
- Cover coughs and sneezes
- For more detailed information Click Here
The below guidelines are for Volunteers returning to meetings, events and fundraising ONLY when government guidance permits. All Areas/Counties need to mindful of what level of restriction they are on at all times, this will determine if meetings, events and fundraising can go ahead - Click Here to see current restrictions.
Who needs a Covid-19 Co-ordinator:
- All Areas/County/Provincial and National, must appoint an individual to act as a Covid-19 Co-ordinator to support the safe return to sport meetings, fundraising and events.
- There should also be a backup Co-ordinator, this person should be a Committee Member
- The Covid-19 Co-ordinator shall not bear sole responsibility for ensuring that all hygiene and public health advice is followed, this responsibility will be shared by all.
- All Covid-19 Co-ordinators need to complete the Sport Ireland Covid-19 Return to Sport Online e-Learning Course (Section A & B), You can log onto the course Here
Covid-19 Co-ordinator should:
- Remain up to date with the latest Government advice in relation to Covid-19 and regularly review each element of return to sport protocols.
- Before returning to volunteering fill out the on line MyCG Covid Health Questionnaire before each event, see explanatory Document and Video on how to complete.
- Ensure that up to date Government advice Posters are displayed in prominent locations.
- Ensure Public Health advice is adhered to, this will be the responsibility of all Volunteers/Committee Members/Coaches.
- Ensure that cleaning and sanitisation facilities are adequately stocked.
- Ensure that the Covid-19 Kit Box is adequately stocked at all times.
- Ensure that hygiene and social distancing guidelines are being adhered to.
- Ensure that relevant adjustments are made to risk assessments and safety plans in relation to Covid-19
- Engage with fellow Covid-19 officers for support.
- Ensure there are adequate Isolation facilities available, where attendees displaying symptoms can isolate.
- Ensure that the Chairperson of the Area and County Executive Committee are notified of any Covid-19 related concerns, anonymity at all times must be respected as per GDPR
Incident Response for Covid 19 Co-ordinator should someone present with symptoms:
Incident Response for Covid 19 Co-ordinator should someone present with symptoms:
- If someone gets symptoms at an event or meeting they should contact the Covid-19 Co-ordinator/back up Co-ordinator.
- The Covid-19 Co-ordinator will:
- Immediately separate the person displaying or complaining of the symptoms from other attendees discreetly. They should be asked to proceed to the isolation area.
- Ask this person to wear a face covering if possible or provide them with a facemask.
- The Covid-19 Co-ordinator managing the situation should try to maintain at least 2 metres from the person with symptoms and should wear a face covering and wash their hands regularly.
- Provide the ill person with tissues and hand sanitizer.
- The waste from an isolation room or first aid scene with suspected Covid-19, must be double bagged and the waste kept for 72 hours before it can be put into the waste disposal
- If the person is well enough to go home arrange for them to be transported home by a family member as soon as possible, do not allow the person to take public transport and advise them to inform their GP of their symptoms
- If the person is too unwell or advise is required Contact 999 or 112 or their GP and inform them that the person is suspected Covid-19 case.
- If the person is a suspected case, all attendees should restrict their movement for 14 days or until further information is available. We would recommend that you follow HSE guidelines around suspected cases.
- Notify the venue management of the suspected case.
- The Covid-19 Co-ordinator should advise the Area and County Executive committee and National Covid-19 Officer without disclosing any personal information, anonymity at all times must be respected as per GDPR
- The Covid-19 Co-ordinator will then liaise with the National Covid-19 Officer:
- If it is a negative test you can return to your normal activities once you are 48 hours without any flue like symptoms as
- If it is a positive test, the HSE will assume control.
- Contact tracing is initiated if applicable
- The National Covid-19 Officer will liaise with HSE as required
- The Covid-19 Co-ordinator will supply the list of attendees from the MyCG Covid Health Questionnaire if applicable to the National Covid-19 Officer.
- The HSE will guide on the appropriate instance response thereafter.
- Complete the Sport Ireland Covid-19 Return to Sport Online e-Learning Course (Section A), access the course Here
- Complete the on line MyCG Covid Health Questionnaire before each event, see explanatory Document and Video on how to complete.
- Adhere to Public Health health advice and take personal responsibility for protecting yourself and others
- Return to Volunteering should be done with caution, it is voluntary and if in doubt consult with your medical practitioner.
- Volunteers should know what their role is before returning to volunteer those who are in the 'At Risk' category should not be placed in roles at 'High Risk' and maybe alternative administration or virtual roles could be sourced for them.
- Volunteers need to have the contact information for the appointed Covid-19 Co-ordinator for their Area/County
- Volunteers are encouraged to download the Covid Tracker App to help with tracing and protecting themselves and others.
- If you have been a close contact of someone with Covid-19 or are presenting symptoms of Covid-19, stay at home and contact your GP
Managing Meetings/ Events/Fundraising Guidelines:
- Where possible have out-door meetings, events and fundraisers
- At the beginning the organiser should communicate the relevant health and safety advice including self-responsibility
- When indoor gatherings are permitted meetings, events and fundraising must be carried out responsibly following the Government and HSE Guidelines and any local restrictions that are in place.
- If planning on fundraising, it is now mandatory to submit the fundraising details to Community Game
- Where possible have meetings on line through Zoom or Google Meet.
Check list when organising Meetings/Events:
- Take into consideration when selecting venues that they have WIFI to allow for virtual attendees.
- Ensure the venue is large enough and is ventilated.
- Entry and Exit points are clearly identifiable
- Seating arranged to ensure social distancing is adhered to
- Stairs used instead of lifts where possible.
- Ensure bins are available
- Ensure signage in respect of Covid-19 is in place and visible.
- Ensure there are hand sanitising stations set up
- After use of the venue ensure that all touch surfaces are cleaned, disinfected and wiped down
- Ensure that no personal belongings or equipment are left behind
Equipment & Refreshments
Attendees to be advised to bring own hand sanitizers, stationery and refreshments
- Ensure that you have completed the MyCG Covid Health Questionnaire
- Ensure you adhere to Public Health advice at all times
- Download the Covid Tracker App
- Keep a Covid-19 contact diary if not comfortable downloading the Covid Tracker App.
- Avoid self-service tea/coffee or water stations, bring own refreshments, sanitizers and stationery.
- Arrive and vacate the venue promptly following exit and entry signage
Travelling to and from
- If travelling on public transport wear a face mask and adhere to social distancing
- Try and avoid peak travel time when using public transport
- If travelling by car, travel alone or with members of your own household only
- Arrive and vacate the venue promptly following exit and entry signage.